📋 What happens after you've confirmed the Shortlist
After you have confirmed your Agency Shortlist, agencies will be sent an email asking them to review your project brief. They can then accept the project and proceed, or decline the project if they feel they're not the right agency for the job.
Within your project, the tab "Agency Shortlist" will also show you the status of your agency responses:
📆 Setting up Chemistry & Proposal Meetings
Whilst you are waiting for agencies to accept your project, StudioSpace will be in touch with you to schedule time for both Chemistry and Proposal meetings. When agencies accept your project, they will be invited to these meetings within your scheduled timeframe.
Meetings Explained
Chemistry meetings are used for you to get to know the agency more than just what you've seen on their agency profile. It is also an opportunity for agencies to ask a few more questions before they respond with a proposal.
Proposal meetings are used by agencies to formally present you their proposal in response to your project brief. This will be the penultimate stage before you select a winning agency from your shortlist.
✅ After all meetings are complete
Once Proposal meetings have been completed, you will be prompted to select your winning agency. The "Pick a Winner" button will unlock, and you'll be able to provide feedback to all the agencies and pick a winner. Learn more about picking a winner here.
Removing or replacing an agency
If following a Briefing or Proposal meeting, you would like to remove or replace an agency for whatever reason, you can do so within your project the tab "Briefing & Proposal Meetings". You may be asked to provide a reason for their removal.
If you're happy to continue with the existing shortlist, then there's nothing more you need to do. If you'd like an additional agency(ies) to the running, you can add these agencies from the Agency Shortlist tab in the same way you've done before (or have them suggested by StudioSpace).
Make sure you hit the "Confirm Shortlist" button within the "Agency Shortlist" tab to notify the newly shortlisted agency.